Bearsden Lawn Tennis Club is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, the club secretary and treasurer are responsible for storing and using that data in a fair, lawful, secure and transparent way.
What personal
data we hold on you
You may give us information about you by completing membership forms or by corresponding
with us by e-mail. The information you give us may include your name, address,
e-mail address, and phone number.
Why we
need your personal data
The reason we need your data is to be able to administer your membership, and
provide the membership services you are signing up to when you join the club
(see below). Our lawful basis for processing your personal data is that we have
an obligation to you as a member to provide the services you are registering
for. Reasons we need to process your data include:
For membership and club management
- processing of membership forms and payments;
- to contact you to provide information about club activities, membership renewals,
social events, competition results, and LTA offers including the Wimbledon Ballot.
For competition entry
- sharing personal data with team captains to contact you regarding league play;
- In the case of team captains, sharing personal data with Tennis Scotland/LTA
for entry in events.
For LTA reporting purposes
- reporting anonymised data on membership numbers (e.g. male/female, junior/senior)
Who we
share your personal data with
The Club does not supply any personal data to any other third party. The Club
does not store or transfer your personal data outside of the UK.
How long
we hold your personal data
We will hold your personal data on file for as long as you are a member with
us. Member data is updated every year on annual membership forms. Any personal
data we hold on you will be securely destroyed after four years of inactivity
on your account. Your data is not processed for any further purposes other than
those detailed in this policy.
Your rights
regarding your personal data
As a data subject you have the right at any time to request (by contacting the
club secretary) access to, rectification or erasure of your personal data; to
restrict or object to certain uses of your personal data, and to complain to
the UK's data protection supervisory authority, the Information Commissioner's
Office, about the processing of your personal data.
As a data subject, you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.